Port Allen Community Development Corporation

Meeting Minutes
Port Allen CDC Board of Directors Meeting

Date: Monday, October 8, 2007
Time: 6:00 PM - 7:55 PM
Place: Port Allen City Hall
Port Allen, Louisiana

Board Members Present: Lynn Bradley, Reynard Douglas, Liz Holmes, Gary Hubble, and Izetta McDowell

Board Members Absent: Tabitha Gray, L. Terrell Joseph, and Tammy Seneca

Guests Present: Kathryn Perry, Lucien Cutrera, and Arthell Brown

Type of Meeting: Regular monthly meeting of the Port Allen CDC Board of Directors

I. CALL TO ORDER
Liz Holmes called the meeting to order and introduced members and guests. A quorum was present at 6:20 pm.

II. READING AND ACCEPTANCE OF MINUTES
The CDC Board approved the August 13, 2007, meeting minutes (Hubble/McDowell).

III. OLD BUSINESS
A. Election of New Chairman/Secretary
Shaw asked if CDC would be interested in contacting Mr. George Jenne about becoming CDC member. Gary Hubble will contact Mr. Jenne.

B. Nominating Committee
Lynn Bradley was appointed to the nominating committee.

C. Education Program
No report.

D. IRS 501 (c) (3) Status
Kathryn Perry gave update on status.

IV. OLD BUSINESS
A. Identify Fix-Up/Clean-Up Projects
Shaw presented 2006-2007 (Nov. 2005) capital Outlay Request. Current application (2008-2009) should be for infrastructure only (rather than housing and infrastructure). Improvements can include drainage, lighting, some land acquisition for ROW. Ms. Holmes will ask the mayor for PEC contact information. Lu or Lynn will call PEC for engineering estimates and copy of drainage study.

B. Phased Improvement Strategy
Phase I would include Kentucky and Atchafalaya. Projects are tied in with Capital Outlay Request

V. NEW BUSINESS
A. Planning and Zoning Advisory Committee-Initiate Zoning Ordinance Assessment
The planning and zoning commission would like to look into a mixed use ordinance as it does not want to do spot zoning.

B. Traditional Neighborhood Development (TND) Ordinance
This item was not discussed.

C. Act 18 Line Appropriation Funds
Possible projects for the $10,000 appropriation include those listed in III.C above and educational grants such as a $100 match program to provide laptop computers for students.

VI. TENTATIVE AGENDA FOR NEXT MEETING
The next meeting date is Monday, October 8, 2007 at 6 p.m. at the Port Allen City Hall. Tentative agenda items are listed below.
o Election of New Chairman
o Act 18 Line Appropriation
o Capital Outlay Request
o Planning and Zoning Advisory Committee-TND and mixed use
o Image Improvement Committee

VII. ADJOURNMENT
The meeting adjourned at 7:15 PM (McDowell/Douglas).

Meeting Minutes
Port Allen CDC Board of Directors Meeting

Date: Monday, September 10, 2007
Time: 6:00 PM - 7:55 PM
Place: Port Allen City Hall
Port Allen, Louisiana

Board Members Present: Reynard Douglas, Tabitha Gray, Liz Holmes, L. Terrell Joseph, Tammy Seneca, and Izetta McDowell

Board Members Absent: Lynn Bradley and Gary Hubble

Guests Present: Kathryn Perry, Carol Fitch, and Deborah Biggs

Type of Meeting: Regular monthly meeting of the Port Allen CDC Board of Directors

I. CALL TO ORDER
Liz Holmes called the meeting to order and introduced members and guests. A quorum was present at 6:07 pm.

II. READING AND ACCEPTANCE OF MINUTES
The CDC Board approved the August 13, 2007, meeting minutes (Douglas/Gray).

III. THE FERRY
A. Capital Outlay Request-Carol Fitch
The City of Port Allen is in the state budget for this year for Ave. D and water well improvements. Capital outlay requests are due by Nov. 1. The Legislative Session will start April 2008. The approval process follows the steps listed below:
o Application reviewed in Facility Planning
o House Bill No. 2 introduced by Division of Administration
o Current projects put in by amendment
o Appropriated but not funded
o Work with senator to get before Senate Commission
o Need cooperative endeavor agreement between entity and state

Priority 1-Money from previous year line of credit-bonds not sold. This is a holding place until bonds are sold and is only good for one year.
Priority 2-Current year funding. This is the best category as it represents a cash line of credit. Multi-year project will have planning as Priority 2.
Priorities 3 & 4-Place holders until all projects in Priorities 1 and 2 have been funded. On Capital outlay application, put Priority 2 funds (planning) in year 1 and Priority 5 funds in year 2.
Priority 5-Non cash line of credit.

B. WBR Chamber of Commerce-Deborah Biggs
Ms. Biggs mentioned that an out-of-state company wants to locate in the south, specifically Louisiana. It is a research and development company engaged in anti-aging and Alzheimer’s research. Mr. Brown and contingent with company’s office of Government Affairs in D.C. will be here entire last week of September. Company is working with Advantus Consulting which specializes in tax credits.

C. Identify Fix-up/Clean-up Projects
The Board identified possible projects listed below:
o Close in ditches, put in curbs, and gutter
o Clean up effort: involve neighborhood and city wide clean-up
o Buy culverts. City will install them and provide dirt
o Street lights for one main area
o Obtain estimates for improvements from PEC and city engineer.
It was noted that the City has been doing drainage improvements since January.

IV. OLD BUSINESS
A. Election of New Chairman
This item remains open.

B. Nominating Committee
Appoint temporary nominating committee at the next board meeting.

C. Education Program
School performance scores just released. Brusly schools all made yearly progress, while three parish schools went down over a 5 point drop. Ten schools are under a new scoring system and most school performances were flat.
D. IRS 501 (c) (3) status
Shaw will write a detailed plan of CDC activities for the IRS.

E. 2006 Forms
IRS Tax
Ms Holmes signed the 2006 IRS tax forms (990-EZ) on behalf of the CDC.

V. NEW BUSINESS
A. Planning and Zoning Advisory Committee-Initiate Zoning Ordinance Assessment
The planning and zoning commission would like to look into a mixed use ordinance as it does not want to do spot zoning.

B. Traditional Neighborhood Development (TND) Ordinance
This item was not discussed.

C. Act 18 Line Appropriation Funds
Possible projects for the $10,000 appropriation include those listed in III.C above and educational grants such as a $100 match program to provide laptop computers for students.

VI. TENTATIVE AGENDA FOR NEXT MEETING
The next meeting date is Monday, October 8, 2007 at 6 p.m. at the Port Allen City Hall. Tentative agenda items are listed below.
o Election of New Chairman
o Act 18 Line Appropriation
o Capital Outlay Request
o Planning and Zoning Advisory Committee-TND and mixed use
o Image Improvement Committee

VII. ADJOURNMENT
The meeting adjourned at 7:55 PM (Terrell/Gray).